Who this is for:
Procurement and Operations leaders who need cleaner execution, fewer disputes, and credible, cross-site reporting—without ripping and replacing core systems.
Pitfall #1: Fragmented systems & manual workarounds
What it looks like:
Teams toggle between spreadsheets, email, ERP screens, and planning tools. Decisions arrive after the work.
Why it persists:
Most tools were built for back-office finance/procurement or planning—not for live execution in the field.
A modular way through:
Use AES/32 as the execution layer that connects plan → field → invoice. It complements SAP/Maximo/eProcurement and brings a field-first, auditable workflow to time, scope, and spend.
Pitfall #2: Unmanaged change & approvals stuck in inboxes
What it looks like:
Scope changes and exceptions ping-pong via email; nobody can see what's pending or who owes a decision.
Why it matters:
Decisions lag; events slip; audit trails are incomplete.
A modular way through:
Mailbox approvals in AES/32 centralize and track approvals for timecards, quotes, surveys—so the right person decides with context, and the system logs it.
Pitfall #3: Rate inconsistency & invoice disputes
What it looks like:
Approved catalogs aren't enforced end-to-end; line items are retyped; procurement and AP get dragged into disputes.
A modular way through:
Catalog-based pricing (standardized rates) enforced across plan → field → invoice—estimates reflect approved rates, field capture references those items, invoices reconcile without guesswork.
How AES/32 fits your stack
AES/32 is designed to coexist with your ERP, CMMS, and sourcing tools—bridging the plan-to-actual gap with auditable execution data (not replacing your systems of record).
Typical integrations: SAP/Maximo (time & work), Primavera (planning), finance tools (invoicing), and compliance networks—so operational truth flows both ways.
A day in the life (simple scenario)
- Plan: A valve replacement is estimated with catalog items at negotiated rates.
- Field: Crews log time/quantities against those items; an extra step triggers a change routed via Mailbox.
- Invoice: AP receives billed lines that match the catalog and executed work; discrepancies are already decided with an audit trail.
Metrics to watch
- Dispute rate and invoice cycle time (proxy for pricing integrity).
- Variance to plan and cross-site comparability (leadership view).
- Approval cycle time during events (bottleneck finder).
FAQ (plain English)
Do we need to replace our ERP/eProcurement?
No. AES/32 complements those systems and supplies the execution data they're missing.
Is this only for "unit rate" contracts?
No. Catalog logic supports Time & Material, Lump Sum, and Unit Rate—with region-specific configuration.
What if our approvals are complex?
Mailbox centralizes multi-module approvals and tracks ownership—reducing email chases.
Want to see how AES/32 can reduce disputes and speed up approvals in your operation? Talk to an advisor about your contractor management challenges.
About NHD
NHD delivers purpose-built tools for asset-intensive companies managing complex contractor workforces. Our AES/32 platform integrates with your existing ERP, CMMS, and planning systems to provide real-time visibility from planning through invoicing—without rip-and-replace disruption. We help Maintenance, Turnaround, Operations, and Procurement leaders reduce waste, improve compliance, and make faster decisions backed by trustworthy data.
